Archive for November, 2009

Minimize when you move

Wednesday, November 25th, 2009

Changing apartments is something we all dread. I like the change of scene every couple of years.

When I was a master’s student in Gainesville FL at University of Florida, my belongings were few. A majority were clothes and books. The first time I moved to Jacksonville FL from Gainesville, it took me two trips on my sporty Mitsubishi Eclipse. There was a desk from Goodwill, a chair and a used mattress that I gave away to the room mates I was leaving behind. That year, I moved a total of three times, all within Jacksonville. With every move, my stuff grew. By the third move, I filled up the bed of a large pick up truck to the brim. The bulky items included a fairly minimalist platform bed, a futon mattress, a dresser, a large book shelf, a corner book shelf, minimal desk, clothes and books.

It is time to move again. I am changing neighborhoods to a more walkable one. Read the rant here: http://www.sheksfootprint.com/archives/365. This time, I have eliminated the corner book shelf but added a folding dining table, four minimalist saddle seat stools for the table (that I stained personally), a folding futon couch/bed combo, a new futon mattress, a minimalist chair-ottoman combo, a TV, a side table, a microwave, a toaster oven and four bicycles. Yes, four bicycles.

My furniture collection is fairly basic. I may downsize the TV stand since there is a nice built-in in the apartment I am finalizing. I entertain a few guests occasionally and need some furniture. As far as the bicycles go, they all have different uses: city bike, cargo bike, folding bike and an english roadster. OK, the english roadster is for pure fun. See pictures here: http://www.sheksfootprint.com/my-bicycles

I am using this move as a reason to downsize. I hope to find and eliminate stuff that I haven’t used in two years. I am good at letting things go and am getting better at it every day. It is the small odds and ends that I have a clutter of. They are all neatly stuffed behind closed storage closet doors and on the top rack of my clothing closet. I plan to never load them on the truck when moving and simply move them to the local Goodwill later.

Light Pockets

Wednesday, November 18th, 2009

It is amazing how many things we learn by just watching. We learn activities and habits both good and bad from a very young age. How to eat, how to speak, how to drive etc.

All my time growing up, I can’t remember anyone not having a folding wallet, stuffed to the brim with cash, change, bills, tickets and first born! In fact, I remember having a play wallet when I was very young stuffed with my dad’s expired credit cards. That was a long long time ago.

Many moons later, I was earning a small salary from my internship. My then girlfriend bought me a beautiful suede wallet. Wrapped in a static filter of carrying a folding wallet and fastened by the gift, I was starting my journey towards a fat back pocket. At the peak of my folding wallet habit, the wallet was so thick that I had to take it out of my back pocket while I was driving.

A few years back, I saw a coworker pull out a much thinner card wallet from his front pocket. It rang a few bells and made me investigate the frequency with which I use every item in the wallet. The static filter was slowly breaking and I bought me a card wallet that had a money clip attached to it. Over the next few weeks, I proceeded to fill it to the brim with insurance cards, office ID, debit card, credit cards and business cards. This was way thinner than what I was carrying but still quite thick.

I read about using a money band from money-band.com on mnmlist.com (http://mnmlist.com/carry-less-or-pockets-like-air/). I promptly bought it and have been using it happily. Only cards that I use everyday are in it, namely, my debit card, driverís license, motorcycle insurance card and work ID. Everything else that is not used at least once every week stays in the old card wallet which resides in a bag I usually carry with me.

The key chain I carry around is downsized also. I have eliminated carrying all my bicycle and mail box keys. I now only carry two keys: key to the front door to my apartment and the motorcycle ignition key. A petsmart pet perks key ring card adds adequate substance to the skimpy key chain. I visit petsmart once in two weeks.

Now only if there were an iPhone Nano, all my pockets would be light and airy.

What is 5s (Five S)?

Thursday, November 12th, 2009

I have been following a dozen productivity type blogs like zen-habitslife hacker andunclutterer for a while. They all produce sound methods of de-cluttering your life and organizing your thoughts. They all have a common theme in the form of a system. All the methods of being productive drive us towards a system. This system has no particular name.

People end up with a bunch of systems after a while, one conflicting with another, namely a system for emails, a system for research, a system for organizing paper, a system for organizing a week. Suddenly we face a clutter of systems.

What we need is not a quiver full of systems but a culture. A culture of organizing and staying organized. My industrial engineering background introduced me to the world of 5S. It is a Japanese culture marketed as a system. I introduced it in a manufacturing environment and was met with exponential success.

Bogged down by numerous co-worker derived systems of email and file management and Franklin Covey’s task management, I was facing a clutter at my office desk that may have looked organized to the untrained eye. That till I did a 5S sweep at my desk.

The five steps of 5S are:

  • Seiri (Sorting)
  • Seiton (Set in Order)
  • Seiso (Sweeping/cleaning)
  • Seiketsu (Standardizing)
  • Shitsuke (Sustaining)
The five steps are accomplished consecutively. It starts with removing clutter and unwanted ’stuff’ (minimalism), keeping necessary ’stuff’ close at hand, standardizing processes of doing all activities (email processing, project management, note taking etc.) and finally sustaining those standards.

This creates a culture of clutter free productive work. After almost two years of implementing 5S, my desk is free of stuff I don’t use everyday, my PC desktop is clean of all but the three necessary icons, my documents folder is organized, my inbox is always clean, I still don’t take more than 2 hours to respond to an email etc.

In the course of the next few weeks, I will write about individual steps I took to clean up my work place. Hang Tight!